Done-for-you reporting · niche fragrance
Sell-out reporting for fragrance houses, done for you.
You forward the files your distributors already send. We do the rest.
Every regional distributor reports differently, testers are counted differently, and the answer arrives six weeks after it mattered. Our team cleans, matches and reconciles all of it, tester versus sell-out logic included, with your Shopify store alongside, then hands you one finished report and ERP-ready data by 14:00 on the 14th. Nothing to upload, no mappings to review, no software for your team to learn.
Customer story · BIBBI Parfum
A niche fragrance house stopped doing this in-house
BIBBI Parfum grew across retail partners in the EU and UK, and the reporting grew with it. They handed the whole thing to us. In their own words, before and after.
Before — doing it in-house
"The biggest challenge was that all our customers reported in different ways, which made it difficult to get a collective picture of our sell-out performance. We lacked the possibility to easily compare results between months and years and to analyze development per SKU."
After — TaskifAI runs it
"We can now clearly access performance data that makes it possible to compare different periods, analyze development over time, and follow our growth curve. Being able to rank performance at both SKU and store level gives us much better insight into what drives sales and where there is potential for improvement."
Time back
"We save a large amount of time because the data is already structured and ready for analysis."
Production planning
"We have better conditions for planning production because we can clearly see how volumes develop per SKU."
Investor reporting
"This has made our investor reporting much smoother and more effective."
The mechanism
Built for fragrance brand sell-out visibility across every partner
Every distributor file, parsed by us
No more manual data entry or chasing emails from regional perfume distributors. You forward the Excel, CSV or PDF as it arrives; we build and maintain a parser for each partner, and adapt it when their layout changes.
One report on the 14th, by bottle size and territory
Sell-out by SKU, size (50ml vs 100ml), concentration and territory, with your Shopify store reconciled alongside, in your inbox by 14:00 on the 14th. Tester units handled in the mapping, so reorder decisions run on clean numbers.
Every gap and anomaly, named
A distributor that skipped a month, a door that stopped reporting, a 300% spike on one SKU in one market: each is called out in the report rather than buried in a total. Questions go to a person on WhatsApp, email or phone.
From the blog
Industry insights for fragrance brands
How niche fragrance brands can get real-time sell-out data without an IT team
How to get current retail sell-out data from wholesale partners — without building ETL pipelines or hiring IT.
OperationsHow to calculate weeks of supply for your fragrance line (and why it matters)
The WOS formula, what thresholds to set for 12–16 week lead times, and why most brands get it wrong.
Proven impact
What our customers say
"We can now clearly see how volumes develop per SKU. This has made our investor reporting much smoother and more effective."
Stina Seger & Jan Vilhelm Ahlgren
Co-founders · BIBBI Parfum
Pricing
One offer. Priced by the size of your problem.
One service, one published formula, no setup fee, no quote to negotiate. The base covers the parts that stay the same no matter how many resellers you have: your master catalogue, your store integration, the historical backfill and the monthly close itself. The per-reseller rate covers the part that grows: every extra format we have to parse, reconcile and map, door by door, every month.
The Unified Sell-Out Close
€1,250
per month
€3,750
per quarter · billed upfront
Billed quarterly · 3-month rolling term · 14 days' notice to cancel · excl. VAT
Included, always
- Setup of every reseller: a custom parser per retail partner
- Your master catalogue mapped, so every retailer name lands on one SKU
- Shopify, WooCommerce or Magento store sync
- Full historical backfill of the data you already have
- One reconciled wholesale + D2C report, in your inbox by 14:00 on the 14th
- That month of data, ERP-ready, in your import format
- Every missing reseller, door and anomaly named in the report
- Direct support on WhatsApp, email or phone
- New reseller later: no fee, +€50/month from the month added
Quoted separately, so the price above stays honest: physical paper receipts that need re-keying, and genuinely bespoke data projects.
Founding brands guarantee
We don't run free trials, because we build a parser for every one of your resellers, connect your store and backfill your history before your first close. Instead, the first 10 founding brands get a 14-day satisfaction window: if we haven't taken the problem off your hands within two weeks of kickoff, you get a 100% refund.
Where the price sits
A 20-reseller brand spends 15 to 25 hours a month on this, in spreadsheets that still carry human error into reorder decisions. The realistic alternative is part-time analyst capacity at €2–4,000 a month. One reorder you don't get wrong pays for the year.